READING PROCESS AND FEATURES

READING PROCESS AND FEATURES

The process in Verificare where the software read the filled  OMR sheets and captures the marked answers and candidate details.


Kindly refer to the filled OMR sheet below:




Darkness

Under properties, set the darkness level based on the software’s feasibility. The maximum and minimum values depend on the scanned sheet’s darkness



Note: The Darkness values (Min and Max) are not fixed and depend on the sheet printing quality and how the bubbles are filled by candidates.

For color-printed sheets, the Darkness can typically be set between Min 30 and Max around 35, though slight adjustments may be required based on the filling.


For black-and-white printed sheets, higher Darkness values are recommended, generally in the range of Min 45 and Max 65 depending on the bubble fill quality. These values may vary and should be adjusted based on actual sheet conditions for accurate reading.


For black-and-white printed sheets, higher Darkness values are recommended, generally in the range of Min 45 and Max 65 depending on the bubble fill quality. These values may vary and should be adjusted based on actual sheet conditions for accurate reading.


Reading – Multi-Image Options

Select the format in which the sheets were scanned:

·  None – Select this if sheets are scanned in only one format (either Color or Black & White).




·  Black & White to Color – Select this if sheets are scanned in multiple formats (first Black & White, then Color).




· Color to Black & White – Select this if sheets are scanned in multiple formats (first Color, then Black & White).

Question Check:

Enter the question number that you want the software to check



Reading Mode

Options: Auto or Manual

●        Auto – The margin is set automatically based on the software’s settings.



 ●        Manual – The margin must be set manually by the user.



 

      Scoring: Skipping or Non-Skipping

       Rank Type Options: Skipping or Non-Skipping 
  
  1.        Skipping – If two candidates share the same rank, the next rank is skipped.
       Example:

  1.       Candidate A – Rank 1
  2.       Candidate B – Rank 1
  3.       Candidate C – Rank 3 (Rank 2 is skipped)


2. Non-Skipping – If two candidates share the same rank, the next rank continues sequentially.
 Example:

○        Candidate A – Rank 1

○        Candidate B – Rank 1

○        Candidate C – Rank 2 (No ranks are skipped)




Directory Scan

Click on reading and then Go to Directory Scan and select the folder(s) where the scanned sheets are stored.



Color Drop-Out with Deskew – (This feature removes background colors and automatically straightens the scanned sheets for accurate processing.)







Color Drop-Out


 If the sheets were scanned in color format, you can use this feature to remove the background color.

●        Action: Click on the checkbox to enable color drop-out.

●        Benefit: Helps the software read the sheet more accurately.


Include Sub-Folder


 If multiple folders contain the same type of scanned sheets, you can include all sub-folders.

●        Action: Click on the checkbox to include sub-folders.




Deskew:


 If the sheets were tilted during scanning, the software can automatically straighten them for proper alignment.


●        Action: Click on the checkbox to enable deskew.





Activate Hot Folder

If you want the Verificare software to automatically perform scanning and reading:
  1.     Select the folder you want to monitor.
  2.     Check the box “Activate Hot Folder.”

Once activated, the software will continuously monitor the selected folder and automatically process any sheets that are added.

After the sheets are read, all the data will be displayed in a grid. The grid includes all Entities, Question Sets, and Details.

Entities – Information about the candidate or sheet, such as: Name, Class, Set, Mobile Number, Etc.


Details – Information related to the reading process and responses, such as: Answer Confidence, Sheet Confidence, Rectangle Count, Rectangle Fault, Path (Side or Image), Flipped Image, Answer Edited,

Resolution Issue, Answers




Answers

This section displays the responses provided by the candidate in the question set. The answers are reflected in the Answer column.

Symbols used:

●       # – Separator

●       * – Indicates multiple responses

●       x – Indicates a blank response




When you select Question View in the template, the data grid will display columns organized question-wise, as shown in the image below.






Review Answers

check a candidate’s response:

  1. Select the column for the candidate.

  2. Right-click and choose Review Answers.


This will display the candidate’s submitted responses for review




Read

●        Read – Start or restart reading files from the selected folder.

●        Pause – Pause the reading process for files in the selected folder.

●        Stop – Stop the reading process entirely.

●        Delete All – Delete all records from the current reading session.

●        Delete Selected – Delete only the selected records.

●        Booster – Increase the reading speed and processing efficiency of the software.






At the bottom right corner, you can view the sheet count, showing the total number of sheets present in the reading folder.










Delete All

Delete all- We used to delete all records.




Delete Selected

·         First, select the column(s) you want to delete.

·         Click Delete Selected to remove only the chosen records from the grid





Delete Selected

·         First, select the column(s) you want to delete.

·         Click Delete Selected to remove only the chosen records from the grid




REASON FOR RECTANGULAR FAULTS AND HOW TO CORRECT THOSE SHEETS


1)  FLIPPED IMAGE-  A flipped image means an image that has been reversed or mirrored from its original position


2). Rectangles are not printed correctly - This issue occurs when the rectangles on the left / right sides are printed too lightly, partially cut, or missing. This usually happens due to poor print quality.  Kindly refer to the images below for your reference

In order to correct these sheets we have to manually darken the rectangles in the paint application

Rectangles partially printed:






Rectangles Missing:




3) Poor Scanning of OMR means that the OMR sheets were not scanned properly, due to which the software may not be able to read the bubbles or data correctly.

This can happen because of:

●       Blurred scan – Image is not clear.

●       Faint print – Bubbles or rectangles are printed very lightly.

●       Skewed scan – Sheet is tilted while scanning.

●       Cut-off edges – Borders or alignment marks are missing.



4) Using a Different or Modified VER File Not Matching the Scanned Sheets

If a different or modified VER file is used that does not correspond to the scanned sheets, a rectangular error may occur. Additionally, if the entities in the VER file are misaligned or not positioned according to the scanned sheets, the same error can arise.

Therefore, it is essential that the VER file exactly matches the scanned sheets to prevent rectangular errors.